On-Site Accounting in Santa Clarita — bookkeeping, payroll, and paperwork, done at your business
For Santa Clarita businesses whose books live in a drawer and a stack of mail: we come to your business on whatever schedule we agree on — a standing day, a full week to get a project done, or on call — instead of you hiring part-time, and handle the rest remotely in between. A flat fee, agreed in writing before we start.
Book a free consultation
15 minutes, no obligation. Tell us where your business is and what’s piling up, and we’ll tell you whether on-site fits.
Based in Santa Clarita
We’re local, so we can be there in person — at the shop in Old Town Newhall, the office in the Valencia Industrial Center, the restaurant in Canyon Country, the yards out toward Castaic. Some accounting work is just easier done at your desk, with your paperwork in front of us.
What we do
What does on-site accounting actually mean?
It means we come to your business and do the accounting work there — at your desk, with your paperwork in front of us — on a set schedule, instead of everything happening remotely. No portal to learn, no queue to re-explain yourself to.
What we do at your desk
The hands-on work, done where the paperwork lives.
- Bookkeeping and bank reconciliations — matching your records to the bank, at your desk
- Payroll set up and run in person
- Sorting the mail, receipts, and invoices into a system that holds them
- Scanning and setting up your invoices and paperwork so they’re digital
- A project you have in mind — a backlog, a cleanup, a system setup — done at your desk, start to finish
- Filing what needs filing, physically and digitally
- Getting records ready for the year-end return
- If the file needs repair first, our bookkeeping cleanup service gets it reliable before the schedule starts
- Or simply being there, so you can talk things through in person
What happens during a visit?
It depends on what we agreed to do. A standing visit is the mail, the receipts, the reconciliations, and payroll if it’s due. A project visit is the job itself — scanning a year of paperwork into a system, catching up a backlog, or setting up payroll — worked until it’s done.
Built for businesses with a physical location
A shop, a yard, a clinic, a restaurant, a small manufacturer, a contractor with an office — anywhere the paperwork arrives by mail and piles up between customers.
The schedule
How often do you come?
Weekly, twice a month, once a month, a full week on-site to finish a project, or on call — you choose, and the schedule is whatever we agree on in writing. It can change when your business does, and it’s the same person each visit.
Three examples of what clients have set up:
A standing day
For books, mail, and payroll on a rhythm you can plan around: weekly, twice a month, or monthly.
- Mail, receipts, and reconciliations on the visit
- Payroll run on the visit nearest your pay date
A week on-site, then a break
For a project: a backlog to catch up, a year of paperwork to scan, or a system to set up.
- We’re there every day until it’s done
- Then nothing for a few weeks, or a lighter rhythm
On call
For crunch times: year-end, an audit letter, a new hire.
- A visit when something needs hands on it
- No standing commitment
Between visits we handle the reconciliations, the filings, and your questions remotely. The schedule is whatever we agree on, and the price for it is in writing before the first visit.
Pricing
How much do on-site services cost in Santa Clarita in 2026?
One flat fee, set by what you want done and how often we come — and you’ll have the number in writing before anything is scheduled. Pricing is simple: tell us what’s piling up and what you’d like off your plate, we shape the scope together on the call, and you get one number. No hourly meter while we’re there, no surprise line items. The quote is the price.
What we do
Books, payroll, paperwork, a project, or all of it. The scope is the biggest piece of the price, and you set it.
How often we come
A standing day, a project week, or on call. More visits, more hands-on time; fewer visits, less.
What happens in between
The reconciling, the filings, and your questions, handled remotely. That’s built into the same flat fee.
Every business is different, so the number is yours, not a menu price — and it won’t change once we’ve agreed it.
The alternative
Should I hire a part-time bookkeeper or use an on-site service?
For most Santa Clarita businesses that don’t run daily transactions, an accounting team that comes in on an agreed schedule costs less than a part-time hire — and comes with a tax practice behind it. If you’re running daily transactions and payroll for a crew, you may genuinely need someone in-house, and we’ll tell you so.
A part-time in-house hire
The U.S. Bureau of Labor Statistics puts the median annual wage for a bookkeeping, accounting, or auditing clerk at $50,670 (May 2025). That is the wage alone, before employer payroll taxes, workers’ comp, benefits, and the desk.
- Wages, plus employer payroll taxes and workers’ comp
- Benefits, training, and the time to manage them
- The desk, the computer, and the software seat
- Coverage gaps when they’re sick or on vacation
- When they leave, what they know leaves with them
On-site visits instead of hiring in-house
What the flat fee replaces.
- One flat fee for the arrangement — no payroll taxes, comp, or benefits
- The same person each visit, backed by our whole team
- No desk, no software seat, no training on your time
- A tax practice behind the books, so records are tax-ready all year
- Coverage doesn’t depend on one employee staying
How it works
What happens after you book?
After you book, there is a 15-minute call where we agree the schedule and the flat fee in writing; the first visit follows.
Book a consult
15 minutes by phone. Tell us where you are and what’s piling up.
We agree the plan
What you want done on-site, how often, and the flat fee — in writing.
First visit
We come out and start on what we agreed.
We work on-site
The same person, at your place, on the set day — remote in between.
We stay reachable
Questions between visits get a same-day answer, same number.
Payroll
Can you set up payroll and train my office manager in person?
Yes to both. We set payroll up and run it at your business, in person — and while we’re there, we can train you or your office manager on the routine.
Training is as many sessions as the subject needs — the routine, the software, the paperwork flow, or the payroll cycle — at your desk. The goal is simple — the pile stops growing between visits because everyone knows what goes where. More on how we set up and run payroll is on our payroll service page for Santa Clarita.
Communication
You’ll have someone who actually shows up.
Remote-only accounting works fine — until you need a person in the room, going through the drawer with you. Being local means we can be that person. Between visits, questions go to the same person who comes to your business.
The same-day rule
Call or email during business hours and you’ll hear back the same day. That is how we run the firm.
A schedule you set
Standing day, project week, or on call — the rhythm is whatever we agreed, and it can change when your business does.
Your file stays yours
We work in your existing QuickBooks file. If we ever part ways, nothing has to be migrated.
The N&T Tax & Advisory Group team
We’re a small Santa Clarita team — bookkeeping, payroll, tax planning, and IRS representation — built around one rule: you always know where things stand, in person or on the phone, year-round.
Bookkeeping & payroll · Tax planning · IRS representation · Direct line: (661) 554-4495
Reviews
What do our clients say about us?
★★★★★ Rated 5.0 on Google across twelve reviews. Read all of them on Google →
“Working with Alex was straightforward. I hadn't looked at my books all year, but he made my life easy and handled the whole profit and loss at the end of the year so I could get my taxes done.”
Levon B. — via Google
“I came to this company with previous tax years and bookkeeping that were done incorrectly. They're very knowledgeable about what they do and help me get everything in order at a very reasonable price.”
Sayra A. — via Google
“Alex helped me resolve a complicated tax situation that had been causing me a lot of stress. He was extremely knowledgeable, responsive, and efficient throughout the entire process.”
Kevin B. — via Google
What we handle
When is on-site the right call, and when is remote enough?
On-site is the right call when your records are physical and you want a regular set day; remote is enough when your books are already digital, clean, and quiet.
A cabinet full of paper
Receipts, invoices, and mail piling up with no system to hold them. We come in, sort it at the source, and set up a way to keep it from piling up again — nothing has to be scanned first.
Rather not learn an app
You don’t have to learn a portal or an app; we keep the software on our side. We do the work in person, so you hand things over and get back to it.
A regular set day
You want someone in the building on a day your staff can plan around — the mail waits for that day.
If your records are already clean and digital, transactions are few, and there’s no payroll, remote bookkeeping is probably the better fit — and the cheaper one. Our monthly bookkeeping service covers that work, on-site or remote.
Worth reading
What can I read before we talk?
Three pages: how our monthly bookkeeping works, how payroll is set up and priced, and the organizer we send every client.
Where we work
Where do you travel for on-site visits?
We cover all of Santa Clarita — Valencia, Saugus, Canyon Country, Newhall, Stevenson Ranch, and Castaic — and we visit clients in parts of the San Fernando Valley.
In the San Fernando Valley we also work with clients in Sylmar, San Fernando, and Chatsworth. The full list is on our service areas page — or tell us where you are and we’ll confirm whether on-site works or remote is the better fit.
FAQ
Questions we get
What does “on-site” actually mean?
It means the accounting work — bookkeeping, payroll, and paperwork — is done at your business, by someone who comes to you on the schedule we agree on. We work in your records where they sit; nothing has to be scanned, mailed, or uploaded before we arrive. It can be a standing visit, a project done start to finish, or simply time with us in person; the rest is handled remotely in between.
Can a bookkeeper come to my office on a schedule instead of full-time?
Yes — that is how this service works. The options are weekly, twice a month, once a month, a full week on-site to finish a project, or on call; you choose, and we put the schedule in writing. You get the work covered instead of hiring in-house.
How much does on-site accounting cost in Santa Clarita?
One flat fee, set by what you want done and how often we come, and you’ll have it in writing before anything is scheduled. There’s no hourly meter while we’re there and nothing added later. The quote is the price.
What happens during an on-site visit?
Whatever we agreed to do that day. A standing visit covers the mail, the receipts, the reconciliations, and payroll if it’s due; a project visit is the job itself, worked until it’s done. You don’t need to be there the whole time — we need the paperwork and someone who can answer a few questions.
Is on-site bookkeeping cheaper than hiring a part-time bookkeeper?
For most small businesses, yes. The Bureau of Labor Statistics puts the median annual wage for a bookkeeping, accounting, or auditing clerk at $50,670 (May 2025), before employer payroll taxes, workers’ comp, benefits, and the desk — a part-time hire still carries those costs. An on-site service is one flat fee for the arrangement, with a tax practice behind it.
Do I have to choose between on-site and remote?
No. Most clients end up with a mix — we come in for the hands-on work and handle the rest remotely between visits. If your records are already clean and digital with few transactions, remote alone may be enough, and we’ll tell you so.
Can you run payroll on-site?
Yes. On a standing schedule, payroll is run on the visit nearest your pay date; we can also set it up as a project and hand it back to you. More on how we set up and run payroll is on our Santa Clarita payroll service page.
Do you work in my existing QuickBooks file, or do I have to switch?
We work in your existing file — there’s no switch required. If the file needs repair before it’s reliable, we’ll tell you what a cleanup involves before any work starts.
How far do you travel?
All of Santa Clarita — Valencia, Saugus, Canyon Country, Newhall, Stevenson Ranch, and Castaic — plus parts of the San Fernando Valley. Tell us where you are on the consult call and we’ll confirm whether on-site works or remote is the better fit.
What should I have ready for the first visit?
Whatever you have — the mail pile, the receipts, bank statements, and access to your books if they’re in software. The schedule and the flat fee are already in writing by then, so the first visit starts on the work itself.
Ready to have someone come to you?
One free 15-minute call. Tell us where your business is and what you need handled, and we’ll tell you whether on-site fits — and give you a straight answer either way.
Rather talk now? Call (661) 554-4495 — reach us during business hours and you’ll hear back the same day.